LETTER WRITING
It
is a very common form of communication which in today’s fast-paced world is
becoming obsolete. It is different from other forms of compositions because it
is intended to a specific reader. Writing an effective letter is an art which
makes the experience and feelings come alive and can be mastered by practice.
Dos & Don’ts of
Letter Writing
i)
Don’t beat around the
bush.
ii)
State the purpose of
writing in the first paragraph.
iii)
In formal letters,
mention date, reference number if required.
iv)
Only relevant
information
v)
Use courteous language.
Avoid passive voice.
vi)
Avoid vagueness of
expression.
There
are two types of letters—
i)
Formal
Letter- It includes letters to editors,
business letters, complaint letters, enquiry letters, job application etc.
ii)
Informal
Letter–It includes letters to friends,
relatives and family members.
·
Allocation of marks
a. Lay Out 1
Mark
b. Content 21/2
Marks
c. Expression 21/2
Marks
FORMAL LETTERS
FORMAT
·
Sender’s Address
·
Date
·
Receiver’s Address
·
Subject
·
Salutation
·
Body
·
Subscription/ Leave
taking expression
Dos & Don’ts
·
Use left alignment.
·
In salutation the first
letter of the second word should also be capital e.g. Dear Uncle.
·
Body should be at least
in three paragraphs.
· While concluding the letter don't use apostrophe mark in Your's Yours.While
concluding the letter don’t use apostrophe mark in Your’s Yours.
· Don't include irrelevant points.
1. Suppose
yourself to be an educationist, Arun Kumar. You feel that present education
system is not good enough and there are serious flaws in it. You feel that the
present education system neglects individual talents and emphasizes on rote
learning. Write a letter to the editor making a case for all round development
of the students moulding them into good citizens rather than unskilled
bookworms.
24-A,
H. B. Colony
Alwar,
Rajasthan
1st
March, 2016
The
Editor
The
Times of India
New
Delhi
Subject:
Present education system.
Sir
Through
the columns of your reputed national daily, I would like to express my concern
about the impractical and unproductive present education system which is eating
up our children.
In
the present world of increasing competition, the schools design their
curriculum not keeping in view the children’s development rather to outdo the other
schools thus making them beast of burden instead of developing their
personality.
The
schools pay no attention to hone the skills of the children helping them grow
up as responsible citizen rather they focus on somehow completing the syllabus.
To them, it matters less what the students have learnt, the important thing to
them is whether the pages of their notebooks are filled or not.
Rote
learning and excellence in examination have become supreme in today’s
education. Co-curricular activities are put aside. Only those students are
considered good who secure good marks in exams and those who lag behind in
studies they are looked down upon not only by the teachers but also by their
parents.
The
schools should inculcate age-old values of brotherhood, tolerance, team spirit,
satisfaction etc. in the students. The education imparted should be practical
and relevant. The interest of the students should be taken into consideration.
Only then our education can be called true education.
I
hope, you will be kind enough to provide some space to my views in your widely
circulated newspaper. Only the awareness of public can bring about a revamping
of present education system.
Thanking
you,
Yours
sincerely
Arun Kumar
2. You are Megha/ Mukesh of Class XII of
St. Joseph Sr. Sec. School, Hindon city. Write a letter to the Manager of
Pustak Mahal, Chaura Rasta, Jaipur inquiring about the availability of a few
books you need for your library. Write as the secretary of your school library.
St. Joseph School
Hindon City, Rajasthan
1st March, 2016
The Manager
Pustak
Mahal, Chaura Rasta
Jaipur
Subject:
Books for library.
Sir
With
reference to the subject cited above, I would like to state that I am the
Secretary of St. Joseph Sr. Sec. School’s library. We are in need of some books
for our library. The details are as follows –
Book Class No. of Copies
NTSE X 5
NSTSE X 5
KVPY XI 5
English
Grammar IX- XII 5
Chemistry
Olympiad XII 5
Please
send us the details of price and the availability of these books with the
discount that you can offer. We would also like to know how long you will take
to supply these items. The details received after 15th March will
not be entertained.
So
please let us know all the details as soon as possible.
Thanking
you,
Yours
sincerely
Mukesh
Meghwani
Secretary,
School Library
3. You
are Sonakshi, student of class xii, living at Basant Vihar, Kota. You want to
enter National Film Academy, Nagpur after you pass class xii. Write a letter to
the director of the film academy seeking information about admission procedure,
eligibility criteria, fee structure, placement record etc.
Basant
Vihar
Kota
1st
March, 2016
The
Director
National
Film Academy
Nagpur
Subject:
Inquiry about U.G. course.
Sir
With
reference to the subject cited above I would like to state that I am a student
of classXII and wish to make my career in acting but I have no idea how to
pursue my goal.
I
came to know about you through an advertisement published in the Times of India
that you offer different courses in acting, film-making etc. Since I wish to
have no confusions in the end and to reach a firm decision, I would like to
collect all relevant information beforehand.
Please
tell me what is the right time to apply for your course? Can I apply online? Is
there any scholarship for good or financially poor students? Is there any
entrance test for admission? I hope you accept fee in installments as well.
I
would also like to know about the total fee, duration of the course, examination
centres and if there is any placement assistance after the successful
completion of the course.
Looking
forward to an early reply from your side.
Thanking
you
Yours
sincerely
Sonakshi
4. Saurabh is a resident of
Thiruvannamali, Chennai which got submerged due to heavy rain. After reading
the following write-up in the newspaper regarding the havoc caused by the flood
in Chennai, he decides to write a letter to the editor of a national daily
complaining about the slow pace of relief and rescue operations.
Chennai
Submerged
Chennai,
2nd December, 2015: Chennai is receiving incessant rains since 1
December which is termed as the heaviest in the last 100 years. The heavy rain
has crippled the life as numerous roads, train tracks and airport runways have
been flooded. Most of the areas are in danger zone. Rescue operations have been
started but people are complaining about slow and inadequate relief operations…
Thiruvannamalai
Chennai
10
December, 2015
The
Editor
The
Hindu
Chennai
Subject:
Inadequate flood relief in Chennai villages.
Sir
Through
the columns of your widely circulated national daily, I would like to highlight
the slow pace of relief operations carried out by the state government with
regard to the flooded villages in and around Chennai.
Chennai
has received incessant rains since the 1st December which is also
the heaviest in the last 100 years. It has crippled the normal life in Chennai
as the roads, railway tracks and the airport are all submerged. People are
stuck at different places without food and help. Schools and colleges have been
closed and exams have been postponed. The meteorological department has
predicted heavy rains for next four days as well.
The
government agencies say that the government has started her operations at war
level but public resources say that the rescue operations are not going at
proper pace. The people deployed for this task are insufficient and careless in
their approach. Several people are still stranded and haven’t got any food
packets. The accommodation provided in the relief camps is not enough.
People
suggest that the government should deploy more soldiers for this task so that
help can be quickened and more people can be rescued.
I
hope, you will be kind enough to provide some space to my views in your
newspaper this may perhaps swing the authorities into action.
Thanking
you,
Yours
sincerely
Saurabh
5. You are Manish/ Manisha, living at 22,
Azad Nagar, Lucknow. You bought a mobile phone from Amber Mobile World, Azad
Chowk, Lucknow. The phone developed a problem within a few days of the
purchase.Write a letter to the Sales Manager of the showroom, complaining about
the defect and seeking immediate replacement.
22,
Azad Nagar
Lucknow
1st
March,2016
The
Sales Manager
Amber
Mobile World
Azad
Chowk, Lucknow
Subject
: Defective mobile phone.
Sir
With
reference to the subject cited above I would like to say that I purchased a
mobile phone from your showroom on 15th February, 2016. But within a
few days of the purchase it started malfunctioning.
I
reported the matter at once but it was said that it might be because of
unknowingly disturbing the setting and they temporarily solved the problem. But
afterwards there emerged lots of other problems: It would automatically shut
down; Contacts would not respond and the phone would hang; Applications would
take a very long time to open etc. You have even serviced it once but the
problems still persist.
As
under the terms and conditions of sale, the phone carries a guarantee of two
years, so I request you to replace my phone with a new one so that I can avoid
further inconvenience.
The
model is Samsung Duos and the receipt no. is SA/ 1002.
Thanking
you,
Yours
sincerely
Manish
6. You are Prakash/ Preeti of 22, Preet
Vihar, Udaipur. Write a letter to the editor of the Indian Express about rash
driving and suggest preventive measures.
22,
Preet Vihar
Udaipur
1st
March, 2016
The
Editor
The
Indian Express
Jaipur
Subject:
Rash driving in the city.
Sir
Through
the columns of your esteemed national daily I would like to voice my concern
about rash driving in the city.
Now
adays the cases of rash driving are increasing. Especially, the youngsters and
new bike enthusiasts have been seen driving rashly. To flaunt their bikes or
cars or the youngsters tend to do this. Their immaturity doesn’t make them
realize how they are risking and many others’ lives. The children are
impulsive, fearless and love thrill. They are unable to see the consequences.
Even the girls are not behind boys in this matter. Every year, we hear and read
about several casualties due to rash driving and in most of such cases we find
teenagers involved. Though there are laws and rules yet the culprits always go scot
free.
The
government should include traffic rules into curriculum and make sure that the
culprit should never escape without punishment. Installing CCTVs and creating
check-points can also help in this.
I
hope your newspaper will prove to be instrumental in disseminating awareness
about rash driving and carrying my concern to the authorities.
Thanking
you,
Yours
sincerely
Preeti
7. Suppose yourself to be Srikant/ Sreeja
of A-45 Tilak Nagar, Tonk road, Jaipur. You saw an advertisement in the Times
of India for the post of a PGT Maths in Sanskar Public School, Alwar. Draft a
letter for the same.
A-45,
Tilak Nagar
Jaipur
1st
March, 2016
The
Principal
Sanskar
Public School
Alwar
Subject:
Application for the post of PGT Maths.
Sir
With
reference to the subject cited above I would like to state that I came to know
through your advertisement published in the Times of India that you have a
vacancy for the post of PGT Maths in your esteemed Institute.
Since
I meet the required eligibility criteria, I would like to offer my candidature
for the same.
I
hope, you will definitely provide me with a chance to be interviewed so that I
can prove my worth for your institute.
Thanking
you,
Yours
sincerely
Sreeja
Enclosure:
Curriculum Vitae
Curriculum Vitae
Personal Information
Name - Sreeja
DOB - 09 February 1993
Marital
Status - Single
Languages
Known - Hindi, English, Malayalam
Father’s
Name - Sreedharan Nair
Nationality - Indian
Address
for Correspondence - A- 45, Tilak Nagar, Tonk road, Jaipur
Educational Abstract
Exam
|
Board/
University
|
Year
|
Remarks
|
X
|
CBSE
|
2007
|
90%
|
XII
|
CBSE
|
2009
|
95%
|
B.Sc.
|
UOK
|
2012
|
95%
|
M.Sc.
|
UOK
|
2014
|
80%
|
B.Ed.
|
UOK
|
2015
|
80%
|
Interests
Reading,
writing and painting
Reference
Name - Prakash Purohit
Address - 2-B-2, Virat Nagar, Jaipur
Mobile - 9352******
Date 1st
March 20XX Sreeja
Place Jaipur
Signature
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